Copyright and permitted use
All copyright, database right and other rights that subsist in the home page and in the sub-domain pages of this website are owned by The Architectural Heritage Fund or other parties.
Subject to what is said below material from the website may be downloaded, viewed, printed, copied on the hard disk of your computer to make an application for a grant or otherwise for your organisations record or internal purposes in good faith. Save as expressly permitted by law, any other use requires our prior written agreement.
The permission to reproduce copyright material from the website does not extend to any material on the website which is identified as being the copyright of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned.
This limited personal data is maintained securely. We use this information during grant and loan assessment. Further - and particularly for the purposes of loan making - personal identification is collected, verified, and retained as part of the AHF's Know Your Customer procedures as per current Anti-Money Laundering legislation.
Content
The information on this website is provided for convenience as part of the service we offer. However, where information originates from outside The Architectural Heritage Fund, we cannot accept any liability for its accuracy or content. Visitors who rely on this information do so at their own risk.
The Architectural Heritage Fund is not responsible for the contents or reliability of any websites that are linked to our own and does not necessarily endorse the views expressed within them. Listing shall not be taken as endorsement of any kind. We cannot guarantee that these links will work all the time and we have no control over availability of the linked pages.
The Architectural Heritage Fund cannot guarantee that your use of the website will be free from error and/or uninterrupted.
Whilst all reasonable effort has been taken to ensure that the pages of the website and material which may be downloaded from the website are free from viruses, The Architectural Heritage Fund gives no warranties that they are virus-free and users are responsible for ensuring that they have installed adequate virus-checking software.
Privacy policy
(updated 18th March 2025)
Policy in brief
The Architectural Heritage Fund (“AHF”, “we”, “our, “us”) is committed to protecting your privacy. This policy is intended to give you an understanding of how and why we use your personal information. This privacy policy gives you information on how, why and when we collect your personal information when you use our website or otherwise engage with us, and how you can let us know if you would like us to change how we manage it. We recommend that you read the full policy to understand how we process your personal information.
1. Who we are
The AHF works to promote the conservation and sustainable re-use of historic buildings for the benefit of communities across the UK. The AHF is a UK registered charity in England and Wales, with registered charity number 266780. If you have questions regarding your personal information or our use of it, please contact us using the details set out in the ‘Contact’ section below.
2. What personal information we may hold about you
Personal information is any information that relates to an individual. Although AHF predominately holds and processes data that relates to historic building regeneration projects, we also need to process the personal information of individuals to coordinate these projects and undertake our work. We collect the following information from you:
- Identification information such as your name;
- Contact information, such as your email address, postal address, telephone number;
- Location information such as the city in which you are based;
- Occupation and job title;
- For loan clients we collect identification for anti-money laundering purposes which may include official identification documents such as driving licences, passports or bills.
- Marketing and communications information including your preferences in terms of receiving marketing from us and your communications preferences; and
- The content of your communications or any other personal information you provide to us directly
If you contact us, for example to provide your feedback or make an enquiry, we may keep a record of that correspondence, as well as your name and contact details. When you access our websites, we also collect information about your computer, including, where available, your IP address, operating system, and browser type. We do this for system administration purposes, including to analyse trends and gather broad demographic information for aggregate use so that we can improve the site, and deliver customised, personalised content.
Sensitive Personal information
Under data protection legislation, certain personal information is considered more ‘sensitive’ (e.g., information relating to race, religion, political affiliation and health). This is also known as ‘special category data’ and includes information that can be inferred about someone. Information relating to criminal offences or convictions is also sensitive. AHF collects personal information relating to criminal convictions and offences for Anti Money-Laundering and Terrorist Financing checks.
3. Where we obtain your personal information
We collect and retain personal information about you in various ways, for example where you;
- Apply or pre-apply for a grant or loan or an organisation to which you are affiliated.
- Make a donation;
- Discuss leaving a bequest or legacy with us;
- Sign up to our news tracker or to receive AHF Annual Reviews;
- Attend one of our events;
- If you apply for a job or trustee role;
- Engage with us via social media platforms or use our website;
We may collect personal information about you from third parties, including:
- from publicly available and privately subscribed sources as part of our fundraising process. This may include obtaining information from individuals working on our behalf, such as our Board.
4. How we use your personal information
We may use your personal information to:
- Correspond with you and undertake any administration in respect of a grant, loan or other investment application or award for your organisation;
- Meet our statutory obligations, for example, to undertake money laundering and fraud prevention checks as required under Anti-Money Laundering and Terrorist Financing regulations;
- Monitor the grants and loans we make so that we can deal with queries about project progress or any payment claims;
- Undertake long-term monitoring and evaluation of our programmes and activities. For example, we undertake Longitudinal Surveys of projects to monitor progress at 5 and 10 years after grant awards, and 10 years after loan drawdowns,
- Contact you with important information relating to an event that you’ve signed up to attend;
- Facilitate any transactions you wish to make with us, including donations;
- Send you updates and information about AHF and our events for example, thanking our supporters and/or donors, or sending updates if you have signed up to receive our
- Newsletters or AHF Annual Reviews or other updates that we think might be of interest to you;
- Learn from your experience and feedback to develop our work; and to
- Keep our databases accurate, relevant and up to date.
5. Our lawful bases
We will only use your personal information when the law allows us to (i.e., where we have a ‘lawful basis’). Most commonly, we will use your personal information in the following circumstances:
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. For example, we have a legitimate interest in delivering our services and/or processing your personal information in order to make a grant or loan to your organisation;
- Where it is necessary for the performance of a contract with you. For example, in accordance with a loan or grant agreement we have with you;
- For us to carry out a specific task in the public interest which is laid down by law; or
- Where it is necessary to comply with a legal or regulatory obligation on us (for example, reporting to HM Revenue and Customs, Companies House or the Charity Commission).
In some circumstances, we may ask for your consent to use your personal information for a specific purpose. In particular, we may obtain your consent before we send you any email marketing, newsletters or other communications about topics and events which we think might interest you.
You may unsubscribe from our email communications by following the instructions in any email that we send you, or you can withdraw your consent and request us to remove your personal information at any time by emailing us at ahf@ahfund.org.uk
Where we process sensitive personal information (for example when carrying out Anti-Money Laundering checks) we will rely on additional conditions set out in Schedule 1 to the Data Protection Act 2018 (“DPA 2018”) to enable the processing of your personal information.
These may include conditions which apply:
- where the processing is necessary for the purposes of complying with, or assisting other persons to comply with, a regulatory requirement1 which involves taking steps to establish whether another person has been involved in dishonesty, malpractice or other seriously improper conduct (see paragraph 12 of Schedule 1 to the DPA 2018); and/or
- where the processing is necessary for the purposes of the prevention or detection of an unlawful act, including where the processing consists of the disclosure of personal data to a competent authority, or is carried out in preparation for such disclosure (see paragraph 10 of Schedule 1 to the DPA 2018).
* A "regulatory requirement” means a requirement forming part of generally accepted principles of good practice relating to a type of body or activity.
We do not carry out any automated decision-making using personal information which produces legal effects or otherwise significantly affects individuals.
6. Retaining your personal information
We will not keep personal information for longer than necessary for the purposes for which it is processed, in accordance with our internal policies and the legislative requirements. How long personal information will be stored depends on the information in question, what it is being used for and applicable statutory obligations.
The criteria we use to determine the retention period of personal information are: (i) the respective statutory retention period; (ii) our contractual and/or business relationships with you; (iii) (potential) disputes; and (iv) any guidelines issued by relevant regulators. After expiration of that period, the relevant information is routinely deleted, as long as it is no longer necessary for the fulfillment of a contract, the initiation of a contract or to protect or defend our position or that of a third party. If you have any questions about our retention periods, please contact us at ahf@ahfund.org.uk .
7. How we may share your personal information
We may share your personal information with third parties, including the following:
- with contractors, suppliers, or other third parties that provide services on our behalf (such as our selected consultants or website host providers);
- as part of a sale, merger or acquisition, or other transfer of all or part of our assets including as part of a bankruptcy proceeding;
- pursuant to a court order, or other legal process or as otherwise required or requested by law, regulation, or government authority programs, or to protect our rights or the rights or safety of third parties;
- with our professional advisors, lawyers, accountants and auditors; or
- with your consent or as otherwise disclosed at the time of data collection or sharing.
8. Your rights
Under certain privacy laws, you have rights relating to your personal information. You may have a right to the following:
- to request access to the personal information we hold about you;
- to request that we rectify or erase your personal information;
- to request that we restrict the processing of your personal information;
- to object to our processing of your personal information in certain circumstances;
- under certain circumstances, to ask us to port personal information about you that you have provided to us to you or to a third party; and
- where we previously obtained your consent, to withdraw consent to processing your personal information.
To exercise these rights, contact us via the “Contact us” section below. Please be aware that we may be unable to provide these rights to you under certain circumstances, for example if we are legally prevented from doing so or can rely on exemptions.
Additionally, you have the right to lodge a complaint against us about how we have processed your personal information with the Information Commissioner’s Office at www.ico.org.uk/concerns.
9. Other websites
Our websites contain links to other websites. Please note that when you click on one of these links, you are entering another website for which we have no responsibility (even if you access the website via a link to one of our websites). We encourage you to read the privacy notices on all such websites.
10. Cookies
Our websites use cookies to enhance your experience while using those sites. Cookies are pieces of information that some websites transfer to the computer or device that is browsing that website and are used for record-keeping purposes at many websites. For further details about our use of cookies, please visit our Cookie Notice here.
11. Accessibility
Details are available from our Website Accessibility Statement
12. Changes to this policy
We will amend this Privacy Policy from time to time – for example, to take into account changes at AHF or to reflect changes to legislation or guidance. The current version of our Privacy Policy will always be on our website. This Privacy Policy was last updated on 18th March 2025 13.
Contact us
If you have any questions or concerns about this Privacy Notice or the way in which we handle your personal information, please contact:
Matthew Mckeague, CEO
Telephone: 0207 925 0199
Email: ahf@ahfund.org.uk
Our registered address: The Architectural Heritage Fund, 3 Spital Yard, Spitalfields, London, E1 6AQ
Cookies on the AHF website
Cookies are small text files that are placed on your computer by websites that you visit. The cookies cannot identify you - they are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The AHF website may store information about you using cookies which we can access when you visit our site in future. We do this to help track whether users are logged in or completing an application form and for the application form to identify a returning applicant and show their saved application details.
If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies. Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of the AHF website.
Accessibility
Details are available from our Website Accessibility Statement
Access to information
If you send us information about you, unless we state otherwise, we will not use this information other than to answer your query or for the purpose made explicit. We may keep a record of your enquiry to help us develop our services. We never pass on personal data to third parties except where we have contracted them to undertake specific work for us, e.g. undertaking independent external evaluation of our programmes
You have the right to request we share with you any data we may have on our systems related to you.
If we do hold any personal information related to you, you have the right to request access to it and to know on what legal basis we are holding it.
You can withdraw consent for the processing of your personal data at any time. You can also decide not to receive communications or change how we contact you at any time. If you wish to do this or if you have any questions concerning your personal data and how we look after it then please e-mail us on ahf@ahfund.org.uk.
If you have a problem accessing your personal information, or have a concern about the way we arehandling your personal information please contact the Information Commissioner’s Office (ICO) at: Data protection complaints | ICO
Changes to this policy
We will amend this Privacy Policy from time to time to ensure it remains up to date and accurately reflects how and why we use your personal data. The current version of our Privacy Policy will always be on our website.
This Privacy Policy was last updated on 18th March 2025.
Contact
Matthew Mckeague, CEO
Telephone: 0207 925 0199
Email: ahf@ahfund.org.uk
Our registered address:
The Architectural Heritage Fund,
3 Spital Yard,
Spitalfields,
London,
E1 6AQ
Names and logos
The names, images and logos identifying The Architectural Heritage Fund or third parties and their products and services, are the proprietary marks of The Architectural Heritage Fund, and/or third parties.
Variations
These terms may be varied from time to time. Please ensure that you review these terms and conditions regularly as you will be deemed to have accepted a variation if you continue to use this site after any variation has been posted.