Cookies on the AHF website
Cookies are small text files that are placed on your computer by websites that you visit. The cookies cannot identify you - they are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The AHF website may store information about you using cookies which we can access when you visit our site in future. We do this to help track whether users are logged in or completing an application form and for the application form to identify a returning applicant and show their saved application details.
If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies. Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of the AHF website.
Copyright and permitted use
All copyright, database right and other rights that subsist in the home page and in the sub-domain pages of this website are owned by The Architectural Heritage Fund or other parties.
Subject to what is said below material from the website may be downloaded, viewed, printed, copied on the hard disk of your computer to make an application for a grant or otherwise for your organisations record or internal purposes in good faith. Save as expressly permitted by law, any other use requires our prior written agreement.
The permission to reproduce copyright material from the website does not extend to any material on the website which is identified as being the copyright of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned.
This limited personal data is maintained securely. We use this information during grant and loan assessment. Further - and particularly for the purposes of loan making - personal identification is collected, verified, and retained as part of the AHF's Know Your Customer procedures as per current Anti-Money Laundering legislation.
The information on this website is provided for convenience as part of the service we offer. However, where information originates from outside The Architectural Heritage Fund, we cannot accept any liability for its accuracy or content. Visitors who rely on this information do so at their own risk.
The Architectural Heritage Fund is not responsible for the contents or reliability of any websites that are linked to our own and does not necessarily endorse the views expressed within them. Listing shall not be taken as endorsement of any kind. We cannot guarantee that these links will work all the time and we have no control over availability of the linked pages.
The Architectural Heritage Fund cannot guarantee that your use of the website will be free from error and/or uninterrupted.
Whilst all reasonable effort has been taken to ensure that the pages of the website and material which may be downloaded from the website are free from viruses, The Architectural Heritage Fund gives no warranties that they are virus-free and users are responsible for ensuring that they have installed adequate virus-checking software.
(updated 30th March 2022)
Policy in brief
We are committed to protecting your privacy and will only use the information that we collect about you lawfully. This policy is intended to give you an understanding of how and why we use the personal information you give us and that we receive from others.
Our data protection policy has been updated to reflect UK Data Protection Regulation. The policy sets out a range of rights for people on the use of personal data.
We recommend that you read the full policy to understand what information we hold, how we may use it, how we protect it and what your rights are.
Why we collect personal information:
The AHF predominately holds and processes data that relates to historic building regeneration projects, rather than individuals, but we do gather the names and in some cases the position, postal and/or email addresses and telephone numbers of client project team members, as well as the same basic information on individuals who give donations to our work. We do not hold or process any sensitive data or identifying data beyond what is described above.
This limited personal data is maintained securely. We use this information during grant and loan assessment. Further – and particularly for the purposes of loan making – personal identification is collected, verified and retained as part of the AHF’s Know Your Customer procedures as per current Anti-Money Laundering legislation.
We also use this information during grant and loan monitoring – having names, positions and contact details means that queries about project progress or payment claims can be rapidly directed to the individual best placed to answer them. Finally, we use this information in our long-term Evaluation of our programmes – we undertake Longitudinal Surveys of projects to monitor progress at 5 and 10 years after grant awards, and 10 years after loan drawdowns, and having names and contact details for the individuals we worked with makes this process simpler and more successful.
We use the information relating to donations to the AHF to thank our supporters and steward their gift appropriately; this may include invitations to events and receipt of newsletters and Annual Reviews.
How we use your personal data
The Architectural Heritage Fund is the sole data controller of all personal and business data that we manage in connection with our work and activities. We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where it is necessary to deliver our services;
- For us to carry out a specific task in the public interest which is laid down by law; or
- For our legitimate interests (or those of a third party);
- Where we need to comply with a legal or regulatory obligation.
If your organisation makes an application or a pre-application for a grant or loan, we will use any information you supply in accordance with our data protection policy, and as advised during the application process e.g. to make payments, for money laundering and fraud prevention checks.
The types of personal information we collect:
- Personal information of projects we support (including name, email, address, phone number)
- Information about organisations we advise and other parties with an interest in heritage assets including but not limited to enquirers, supporters, applicants, and employees
- Personal identity and personal address documents for individuals, where required by Money Laundering and Terrorist Financing regulations.
We will keep your personal data for no longer than is necessary for the purposes for which it is processed, in accordance with our internal policies or legislative requirements. How long personal information will be stored depends on the information in question, what it is being used for and applicable statutory obligations
Purposes for which we will use your personal data
Unless otherwise stated we will only use your information to communicate with you about:
- our project support services;
- loan, grant or other investment application or award;
- to publicise any grant or loan awards and sending our annual review;
- for loan, grant and investment recipients, our evaluation and monitoring.
We may also use your personal data to meet our statutory obligations, in particular Money Laundering and Terrorist Financing regulations.
Keeping information secure:
- We will never sell your personal data and we will never share it with another organisation for marketing purposes
- Information is only shared when we are required to by law or with carefully selected partners e.g. consultants who work for us
Details are available from our Website Accessibility Statement
Access to information
If you send us information about you, unless we state otherwise, we will not use this information other than to answer your query or for the purpose made explicit. We may keep a record of your enquiry to help us develop our services. We never pass on personal data to third parties except where we have contracted them to undertake specific work for us, e.g. undertaking independent external evaluation of our programmes
You have the right to request we share with you any data we may have on our systems related to you.
If we do hold any personal information related to you, you have the right to request access to it and to know on what legal basis we are holding it.
You can withdraw consent for the processing of your personal data at any time. You can also decide not to receive communications or change how we contact you at any time. If you wish to do this or if you have any questions concerning your personal data and how we look after it then please e-mail us on firstname.lastname@example.org.
If you have a problem accessing your personal information, or have a concern about the way we arehandling your personal information please contact the Information Commissioner’s Office (ICO) at: Data protection complaints | ICO
Changes to this policy
Matthew Mckeague, CEO
Telephone: 0207 925 0199
Our registered address:
The Architectural Heritage Fund,
3 Spital Yard,
Names and logos
The names, images and logos identifying The Architectural Heritage Fund or third parties and their products and services, are the proprietary marks of The Architectural Heritage Fund, and/or third parties.
These terms may be varied from time to time. Please ensure that you review these terms and conditions regularly as you will be deemed to have accepted a variation if you continue to use this site after any variation has been posted.